Session Descriptions

Friday, October 2

7:30am -8:30am, Mahogany Foyer
Registration & Exhibits Open

8:30am -9:15am, Mahogany 4-7
Keynote: Changes in Healthcare at the Federal Level
Christina Metzler, Chief Public Affairs Officer, American Occupational Therapy Association, Bethesda, MD
With the passage of the Affordable Care Act, new ideas and new concepts are swirling in health care systems. Changes are occurring for occupational therapy as well as all other professionals. What is the main impact of these changes? How will it affect OT? And how can we use documentation to promote the value of OT within the health and social system?

9:15am -9:30am, Mahogany Foyer
Exhibits & Networking Break

9:30am -10:45am, Mahogany 4-7
Write it Right: What Really Matters in Documentation
Cathy Brennan, MA, OTR/L, FAOTA, Consultant, St. Paul, MN
Documentation is the key to identifying medical necessity and outcomes of occupational therapy. This session will address what payers are looking for and the do's and don'ts for successful documentation to avoid payer denials.

10:45am -11:00am, Mahogany Foyer
Exhibits & Networking Break

11:00am -12:30pm, Copper
Concurrent #1: Medicare Part A Update
Jennifer Bogenrief, JD, American Occupational Therapy Association, Bethesda, MD and Mark McDavid, OTR/L, RAC-CT, Seagrove Rehab Consulting + Education, Santa Rosa Beach, FL
Medicare Part A covers inpatient services in a variety of settings. Basic information and latest developments that affect Part A coverage and reimbursement for occupational therapy will be covered in a context to help you with everyday documentation and other reporting in settings including skilled nursing facilities, inpatient rehabilitation facilities, and home health.  The session will also address changes to data collection required by the IMPACT Act.

11:00am -12:30pm, Mahogany 4-7
Concurrent #2: Medicare Part B Update
Elaine Craddy Adams, OTR/L, Genesis Rehab Services, Kennett Square, PA and Sharmila Sandhu, JD, American Occupational Therapy Association, Bethesda, MD
Medicare Part B covers outpatient occupational therapy services. Basic information and latest developments that affect how Part B covers occupational therapy will be covered in a context to help you with appropriate decision-making and everyday documentation and reporting such as for CPT© coding and outcomes measurement (e.g., G-Codes).

12:30pm -2:00pm, Mahogany Foyer
Lunch on Your Own - Exhibits Open

2:00pm -3:30pm, Mahogany 4-7
Documentation for Occupation-Based Practice
Debbie Amini, EdD, OTR/L, CHT, FAOTA, American Occupational Therapy Association, Bethesda, MD
This presentation will provide an overview of problem and goal statement writing that reflects occupational participation as the focus of both treatment and outcomes. Creation of treatment notes that highlight the distinct contribution of occupational therapy while describing skilled service and functional outcomes will also be discussed. In addition, an overview of electronic documentation templates, created by AOTA and based on Framework 3rd edition language will be shared.

3:30pm -3:45pm, Mahogany Foyer
Exhibits & Networking Break

3:45pm -4:45pm, Mahogany 4-7
Using Patient-reported Outcomes in Your Outcome Documentation
Joy Hammel, PhD, OTR/L, FAOTA, University of Illinois, Chicago, IL
Patient-reported outcomes (PROs) are increasingly recognized as valid and sensitive indicators of client self efficacy, choice, control, and satisfaction.   This presentation will focus on what PROs look like, the evidence behind their use, a comparison of PROs to clinical performance outcome assessments, and how to integrate PROs into your outcome toolbox for use in everyday OT practice.

Saturday, October 3
7:30am -8:00am, Mahogany Foyer
Registration & Exhibits Open

8:00am -8:45am, Mahogany 4-7
Our Services are Primary to the Changing Health System.  How Can our Documentation Reflect our Contribution?
Carolyn Baum, PhD, OTR/L, FAOTA, Washington University, St. Louis, MO
As the health care system puts its focus on reducing re-hospitalization, promoting health, reducing secondary conditions and fostering participation occupational therapy’s role in  enabling the skills for living is central. This presentation describe occupational therapy’s role in bridging between the medical and social model of care and discusses the language and knowledge that must be employed to lead the next phase of the professions contribution to health care.

8:45am -9:00am, Mahogany Foyer
Exhibits & Networking Break

9:00am -10:30am, Mahogany 4-7
Concurrent #3: Embracing, Facilitating, and Managing the Transition to ICD-10
Elaine Craddy Adams, OTR/L, Genesis Rehab Services, Kennett Square, PA

Following a few delays, it is expected that effective October, 1, 2015, health care practitioners in the United States will transition from the International Classification of Diseases, Ninth Revision, Clinical Modification (ICD-9-CM) system to the International Classification of Diseases, Tenth Revision (ICD-10).  The ICD-10 system updates the coding options for client diagnosis, conditions, and complexities, significantly increasing the number and specificity of the codes.  An overview of the changes and available resources will be provided to help participants to embrace, facilitate, and manage the transition.  In addition, related considerations will be addressed regarding clinical documentation, coverage rules and guidance, and therapy claim submission and reimbursement.  

9:00am -10:30am, Copper
Concurrent #4: Strategies for Documenting in School Settings
Gloria Frolek Clark, PhD, OTR/L, BCP, SCSS, FAOTA, Private Practice, Adel, IA
This presentation will provide school-based therapists with information to complete documentation that adheres to federal and state education regulations, Medicaid regulations, privacy regulations, and professional licensure regulations.

10:30am -10:45am, Mahogany Foyer
Exhibits & Networking Break

10:45am -12:15pm, Mahogany 4-7
Concurrent #5: CPT Codes
Mary Jo McGuire, MS, OTR/L, OTPP, FAOTA, Rehab Educators, Akron, OH and Christina Metzler, American Occupational Therapy Association, Bethesda, MD
Current Procedural Terminology (CPT®) codes are utilized to describe and bill for occupational therapy services. AOTA is working to update many of the Physical Medicine & Rehabilitation codes. This session will focus on why changes are needed, how they will improve recognition of occupational therapy, and what you can do to participate in achieving the implementation of the codes. An update on the new OT Evaluation codes established by the American Medical Association will be covered.

10:45am -12:15pm, Copper
Concurrent #6: Early Intervention Documentation
Ashley Stoffel, OTD, OTR/L, University of Illinois at Chicago and Aspire Kids, Chicago, IL
Early Intervention (EI) occupational therapy practitioners provide family-centered and routines-based services for infants and toddlers. Best practice resources and strategies will be shared to support you in measuring and documenting outcomes in EI including: participating in the child outcomes summary rating process; writing functional Individualized Family Service Plan (IFSP) outcomes and collecting data to measure progress; and considering health literacy in EI documentation.

12:15pm -1:30pm, Mahogany Foyer
Lunch on Your Own - Exhibits Open

1:30pm -2:30pm, Mahogany 4-7
Achieving the Triple Aim in Occupational Therapy: Quality Improvement & Monitoring in Clinical Practice
Natalie E. Leland, PhD, OTR/L, BCG, FAOTA, University of Southern California, Los Angeles, CA and Sharmila Sandhu, JD, American Occupational Therapy Association, Bethesda, MD
Within the context of healthcare reform, this presentation will begin with an overview of the US quality landscape, including a discussion of policies and organizations that are influencing the quality movement and the implications for occupational therapy practitioners. Staff will highlight AOTA’s engagement in the quality arena, including a review of reimbursement system changes that are occurring to align with pay-for-performance models. Clinical examples will be integrated throughout the session to highlight the application of quality improvement initiatives and sustained quality monitoring in a clinical context. Finally, participants will be presented with an overview of other initiatives and resources for engaging in quality improvement.

2:45pm -3:30pm, Mahogany 4-7
Demonstrating the Distinct Value of Occupational Therapy through Documentation
Amy Lamb, OTD, OTRL FAOTA, President-Elect, American Occupational Therapy Association & Program Director, Eastern Michigan University, Ypsilanti, MI
As we move the Centennial Vision forward, clear documentation of occupational therapy in practice has a key role to play in making occupational therapy more “powerful & widely recognized”.  Documentation that captures the full story of our clients through our occupational lens will increase the understanding of clients, other health care professionals, third party reviewers, and employers as to the distinct value that occupational therapy has within patient care, the health care team and the overall system.  This presentation will provide strategies to emphasize how occupational therapy practitioners document their role in facilitating participation and engagement in occupations of everyday life while providing linkages to evidence supporting our evaluation and intervention methods.