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Registration

Methods of Registration Other Registration Information Registration Fees Group Registration Discounts Not Yet a Member?

 

Important Dates
March 24—Mail-In Registration Deadline
Conference location:
Baltimore Convention Center
One West Pratt Street
Baltimore, MD 21201

Methods of Registration

Be sure to read all instructions before registering by any of the convenient methods.
Please use only one to avoid duplicate registrations.

Register Now!

Group Registration Now Open!
**AOTA Conference presenters may now receive the speaker rate when registering for conference online. In order to receive the speaker discounted rate, you must log into your AOTA account or create a new account by following the link above the login box, to the right.




ONLINE (preferred method)

Complete the online registration form. Have your credit card information on hand. Upon completing the form, a confirmation email will be sent to the e-mail address you provide. The confirmation email will also serve as your receipt of payment.

    Mail
    Send the completed Registration Form and payment to AOTA at:
    AOTA Conference Events
    PO Box 347997
    Pittsburgh, PA 15251-4997
    Mailed registrations will be accepted through March 24th. After that date, please bring your registration form with payment to the Registration desk onsite in Baltimore.
    Fax
    Fax the completed Registration Form to 770-238-0414. Due to the high volume of registrations we receive we do not confirm receipt of your fax. Please refer to the confirmation that your fax machine provides.
    Phone
    If registration online, by mail, or by fax is not an option, call 800-729-2682 Press Option 5, Monday–Friday, 9:00 am–5:00 pm EST, to register by phone. Please have all required information available when placing your call, including complete credit card information.

    When completing the Registration Form:

    • Clearly print all information. Complete both sides of the form.
    • A separate form must be completed for each person.
    • Do not send more than one copy of your registration form, as this could result in duplicate registrations and duplicate credit card charges.

     


    Other Registration Information

    Special Discounts

    Students and retired occupational therapists must meet AOTA membership criteria to qualify for discounted registration fees. Contact AOTA's Membership Services Department if you have any questions. One-day registrations include education sessions and events presented on the day of registration only.

    Pre-Conference Institutes
    Institutes will be held on Wednesday, April 2. To register for an Institute, complete Section 4 of the Registration Form. Institute tickets will be  issued on a first-come, first-served basis. Any Institute that does not meet its minimum registration requirement by Wednesday, March 1, 2013, is subject to cancellation.

    Guest Registrations
    Conference registrants may use Section 6 of the Registration Form to pre-register a guest ($85.00 per person). A guest registration includes the Welcome Ceremony and Keynote Address, the Expo Grand Opening & Reception, and unlimited entrance to the Exhibit Hall. A guest’s name badge and purchased event tickets will be will be picked up onsite by scanning the barcode printed on the registration confirmation. Persons who qualify as a guest attend the Conference in a social capacity only. Guests may not be a member of AOTA, an occupational therapy practitioner, or enrolled in an occupa¬tional therapy program.

    Payment
    Payment may be made by check or money order (payable to AOTA in U.S. funds) or by credit card (VISA or MasterCard). The following policies are in effect regarding payment:
    An appropriate form of payment must accompany the Registration Form.
    A fee of $25.00 will be assessed for any check returned by a bank for nonpayment.
    If you expect your employer to pay your registration fee, give your employer ample notice so that AOTA receives payment before the registration deadline, or pre-pay your fees and receive reimbursement from your employer.

    Confirmation/Receipt of Registration
    When registering online, you will receive a confirmation email to the email address provided at the time of registration. Mail-in registrants will receive confirmation of registration upon processing of a completed registration form. Your confirmation letter will serve as your receipt of registration and will include any Pre-Conference Institutes and/or special event(s) that you have registered to attend. You will have the opportunity to make any corrections by following the instructions provided in the confirmation letter.
    If you do not receive a confirmation letter, contact Conference @aota.org or fax a note to 301-652-1417.

    Name Badges and Tickets

    Name badges and event tickets will no longer be mailed. Conference materials will be picked up onsite by scanning the barcode printed on your registration confirmation. On-site registration hours are listed on this page.

    Cancellation/Refund Policy
    If you need to cancel your Conference registration, notify AOTA by e-mail at conference@aota.org, or fax (301-652-1417). A 15% processing fee will be applied to all cancellation requests made through March 24, 2014. Refunds will not be issued after March 24 or for “no-shows;” however, substitutions are always accepted with a written notice. See “Registration Substitutions” below for instructions. Send questions regarding this policy to conference@aota.org or call AOTA at 301-652-2682.

    Registration Substitutions
    If you find that you are unable to attend the Conference after you have already registered, you may designate another person to take your place, provided that the replacement meets the same registration fee criteria. If an additional fee structure applies to the substitute registrant, all additional fees must be paid at the time the substitution is made. Partial refunds will not be granted. Exchange of tickets for paid events will be  considered, subject to availability.

    The registrant must submit substitution changes in writing to AOTA via U.S. Mail, fax, or email no later than March 24. After March 24 substitutions will be processed onsite. Restrictions apply. Contact AOTA via e-mail at conference@aota.org for details.

    Conference Program and Guide
    Prior to Conference, complete program and event information will be available online. The Conference Program Guide will be distributed on-site at the Baltimore Convention Center during the registration hours listed below. Pre-registered attendees will receive their copy upon check-in at the Convention Center. The education program can be accessed online prior to conference.

    On-Site Registration Location and Hours
    AOTA's Conference Registration area will be located in Pratt Street Lobby on the ground level of the Baltimore Convention Center.

    Registration will be open during the following days and times:

    • Wednesday, April 2 10:00 am–7:00 pm
    • Thursday, April 3 7:00 am–7:00 pm
    • Friday, April 4 7:30 am–5:30 pm
    • Saturday, April 5 7:30 am–5:30 pm
    • Sunday, April 6 7:30 am–10:00 am

    Conference Registration Fees

     

    Full Conference registration

    Members

     

    Nonmembers

     

    “Join Now” Package
    Membership & Conference

    Early rate
    Deadline March 5

    OT/OTA

    Student

    OT/OTA

    Student

    OT

    OTA

    Individual

    436

    285

    623

    342

    628

    548

    Presenter

    393

    257

    560

    287

    585

    505

    Regular rate

     

     

     

     

     

     

     

     

    Individual

    508

    398

    660

    477

    700

    620

    Presenter

    456

    347

    594

    414

    648

    568

    Daily rates

     

     

     

     

     

     

     

     

    Thu-Sat

     

    Individual

    205

    162

    267

    193

     

    Presenter

    185

    140

    240

    168

     

    Sun

     

    Individual

    162

    129

    210

    153

     

    Presenter

    146

    113

     

    189

    134

     

     

     

    *The "Join Now" package discount applies to those who qualify for OT, OTA and Individual Associate membership categories. It does not apply to students or 1st- and 2nd-year practitioners. Click here to join now and save.


     Group Registration Discount

    The group discount rates apply to groups from the same school or organization. Group discounts apply to the full conference registration rate and do not apply to Pre-Conference Institutes or ticketed events nor can the discount be applied against an already reduced Conference fee, such as the speaker rate.

    • Groups of 20-49 receive a 10% discount
    • Groups of 50-99 receive a 20% discount
    • Groups of 100 or more receive a 25% discount

    Group registration can be mailed or completed online by following these guidelines:

    Mail-in Group Registration Instructions:

    • All of the group registration forms for each individual must be mailed in the same packet in order to receive the applicable group discount.
    • When completing the form, subtract the applicable discounted rate from the full rate and enter the amount in Section 8 of the registration form.
    • Include a coversheet with your packet with the following information:
      • The name of the primary contact person
      • Any special instructions
      • A list of all registrants included in the packet with the amount due for each individual. Include the group grand total
    • Mail packet to: AOTA Conference Events, PO Box 347997, Pittsburgh, PA 15251-4997
    • Mailed registrations will be accepted through March 24th. After that date, please bring your registration form with pay¬ment to the Registration desk onsite in Baltimore.

    Any missing information may delay the processing of the group registration. Each individual will receive a confirmation email when the registration has been processed.

    Note: Registration Forms mailed separately will be processed as individual registrations and will not be eligible for the group discount, nor will it count toward the minimum number of registrations required.

    Online Group Registration - ALL conditions listed below must be met in order to register online as a group. If all conditions are not met, please follow the instructions above for mail-in registration.

    • There must be 20 or more in the group
    • All registrations will be paid with a credit card
    • Each individual registering must pay the full amount due with a single credit card (e.g., two credit cards may not be used to pay for a single registration)
    • One person must be designated as the contact person in case questions arise

    Online Group Registration Instructions (If your group meets the above conditions, you may register online as a group):

    • Go to the online online registration form
    • Select "Create a Registration Group" and follow the screen prompts
    • After completing the form, you will be provided with a Group Access code and instructions on using the code. Please share this code with your group members.

    Registering with the Group Code:

    • Go to the online registration page.
    • Enter your Group Code in the field “Enter your group registration code”
    • Complete the remainder of the form. You will receive an email confirming your registration which will also serve as your receipt.
    • The minimum number of registrations must be met in order for all registrants to receive the applicable discounted rate.

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