Registration
| Online registratioin is closed. Please register onsite in Indiannapolis. |
Registration Information
Conference location:
Indiana Convention Center
100 South Capitol Ave.
Indianapolis, IN 46225
Website: http://www.icclos.com
Students and retired occupational therapists must meet AOTA membership criteria to qualify for discounted registration fees. Contact AOTA’s Membership Services Department if you have any questions at members@aota.org or call 800-SAY-AOTA (800-729-2682).
One-day registration includes education sessions and events taking place on the day of registration only.
Pre-Conference Institutes
Institutes will be held on Wednesday, April 25. To register for an Institute, complete Section 3 of the Registration Form.
Institute tickets will be issued on a first-come, first-served basis. Any Institute that does not meet its minimum registration requirement by Wednesday, March 7, 2011, is subject to cancellation.
Group Registration Discount
Attention Program Directors and Students: Special group discounts are offered to students and employees from the same school. The discounted rates apply to the full Conference rate as follows:
- Groups of 20-49 receive a 10% discount
- Groups of 50-99 receive a 20% discount
- Goups of 100 receive a 25% discount.
Offer applies to early or regular
full Conference registration fees noted in Section 5 of the
Registration Form.
Group registrations must be mailed. Discounts cannot be applied to online registration. Please follow these instructions:
- Each person must complete a registration form. Subtract the applicable discounted rate from the full rate and enter the amount in the payment section.
- All registration forms and payments for the group must be mailed in the same package.
- Ensure that the total payment being sent covers all registrations.
- Group registrations will be accepted by mail only.
- Mail form to: Expotrac/AOTA Annual Conference, PO Box 1280, Woonsocket, RI 02895
Note: Registration Forms mailed separately will be processed as individual registrations and will not be eligible for the group discount, nor will they count toward the minimum number of registrations required.
Group discounts do not apply to Pre-Conference Institutes or ticketed events. Registrants may not participate if they are paying the daily rate nor can a discount be applied toward an already reduced conference or speaker fee. Please send an email to conference@aota.org if you have questions or need assistance.
Guest Registrations
Conference registrants may use Section 6 of the Registration Form to pre-register a guest ($85.00 per person). A guest registration includes the Welcome Ceremony and Keynote Address, the Expo Grand Opening & Welcome Reception, and unlimited entrance to the Exhibit Hall. A guest’s name badge and purchased event tickets will be mailed to Conference registrant’s home address. Persons who qualify as a guest attend the Conference in a social capacity only. Guests may not be a member of AOTA, an occupational therapy practitioner, or enrolled in an occupational therapy program.
Payment
Accepted forms of payment are check or money order (payable to AOTA in U.S. funds) and credit card (VISA or MasterCard). The following policies are in effect regarding payment:
- An appropriate form of payment must accompany the Registration Form.
- A fee of $25.00 will be assessed for any check returned by a bank for nonpayment.
- If you expect your employer to pay your registration fee, give your employer ample notice so that AOTA receives payment before the registration deadline, or pre-pay your fees and receive reimbursement from your employer.
Confirmation/Receipt of Registration
A confirmation email will be sent immediately upon completing the online registration process. Mailed or faxed registrations will receive a confirmation of registration within 1 week after receipt of a completed registration form. Your confirmation letter will serve as your receipt of registration and note any Pre-Conference Institutes and/or special event(s) that you have registered for, along with your badge information. You will have the opportunity to make any corrections by following the instructions provided in the confirmation letter.
If you do not receive a confirmation letter within 3 weeks of registering, contact aota@expotrac.com, or fax a note to 401-765-6677.
Name Badges and Tickets
Name badges and event tickets will be mailed to confirmed registrants beginning April 11. Onsite pick-up will be available at the Indiana Convention Center for registrations processed after the deadline.
Cancellation/Refund Policy
If you need to cancel your Conference registration, notify AOTA by e-mail to conference@aota.org, or fax to 301-652-1417. A 15%processing fee will be applied to all cancellation requests made through March 28. Refunds will not be issued after March 28 or for “no-shows”; however, substitutions are welcomed. Refund requests will be processed after Conference. Questions regarding this policy should be directed to AOTA via e-mail to conference@aota.org or by calling AOTA, extension 2830.
Registration Substitutions
If you find that you are unable to attend the Conference after you have already registered, you may designate another person to take your place, provided that the replacement meets the same registration fee criteria. If an additional fee structure applies to the substitute registrant, all additional fees must be paid at the time the substitution is made. Partial refunds will not be granted. Exchange of tickets for paid events will be considered, subject to certain restrictions.
The registrant must submit substitution changes in writing to AOTA at ExpoTrac via email to aota@expotrac.com, or by fax to 401-765-6677, no later than April 11. After April 11, substitutions will be processed on-site in Indianapolis. Restrictions apply. Contact AOTA via e-mail at conference@aota.org for details.
Conference Program and Guide
Prior to Conference, complete program and event information will be available online.
The Conference Program Guide will be distributed on-site at the Indiana Convention Center during the registration hours listed below. Pre-registered attendees will receive their copy upon check-in at the Convention Center. The education program can be accessed by using the Online Program Planner.
On-Site Registration Location and Hours
The Conference Registration area will be located in the WABASH lobby on the main level of the Indiana Convention Center. Registration hours will be as follows:
- Wednesday, April: 25 10:00 am - 7:00 pm
- Thursday, April: 26 7:00 am - 7:00 pm
- Friday, April 27: 7:30 am - 5:30 pm
- Saturday, April 28: 7:30 am - 5:30 pm
- Sunday, April 29: 7:30 am - 10:00 am
Conference Registration Fees
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AOTA Members
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Non-Members
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"Join Now" Package* - Membership & Conference |
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Registration Fees
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OT, OTA, Associate
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Student, Retired OT
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OT, OTA, Associate
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Student, Retired OT
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OT or Associate |
OTA |
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Early full Conference Registration
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Individual
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$415
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$265
|
$593
|
$322
|
$606 |
$526 |
|
Speaker
|
$374
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$237
|
$533
|
$267
|
$565 |
$485 |
|
Regular full Conference Registration
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Individual
|
$484
|
$378
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$629
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$457
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$675 |
$595 |
|
Speaker
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$434
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$327
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$566
|
$394
|
$625 |
$545 |
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Daily Registration (fess are per day)
Thursday, Friday, Saturday
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Individual
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$195
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$152
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$254
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$183
|
|
|
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Speaker
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$176
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$130
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$229
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$158
|
|
|
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Sunday only
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Individual
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$154
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$119
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$200
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$143
|
|
|
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Speaker
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$139
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$103
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$180
|
$124
|
|
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*The "Join Now" package discount applies to those who qualify for OT, OTA, and Individual Associate membership categories. It does not apply to students or 1st- and 2nd-year practitioners.
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